Property management

Power dialer for a 3-person property management company

Last updated 29 September 2026

Short answer

A 3-person property management company on DialSheet pays $87 a month for software ($29 for the first seat and $29 for each of the other 2) plus roughly $61 of usage billed by its own Twilio account — about $148 a month all in, or $1,776 a year, which works out at $0.026 per dial across roughly 5,670 dials a month. The same 3 seats on Dialpad cost about $45 a month in licence fees alone, before telephony.

Property management calling splits between filling units and winning doors, and both are low-volume, high-frequency work that $100-a-seat software prices badly. DialSheet is free up to 500 leads and $29 a month for the first seat and $29 for each teammate after, with calls at roughly $0.014 a minute through your own Twilio. A six-person office is $174 a month in software and under $40 in telephony — comfortably less than one month of vacancy on a single unit.

The numbers for 3 reps

Software, per month
$87 ($29 + 2 × $29)
Twilio, per month
≈ $61
All-in monthly
≈ $148
All-in yearly
≈ $1,776
Dials per month
5,670
Cost per dial
$0.026

Assumes 90 dials per rep per working day, a 18% connect rate and 4-minute average conversations over 21 working days — working estimates for leasing and owner-relations staff on a power dialer, not a quote. Telephony is billed to your own Twilio account at ~$0.014/min plus ~$1.15/month per number.

Why the usual dialers misprice leasing and owner-relations staff

Property managers rarely have a dedicated calling team; leasing agents and owner-relations staff dial between showings and maintenance calls. Software priced as though every seat is a full-time agent never fits, so the calls end up on personal mobiles with no history.

What 3 seats costs elsewhere

List prices as of August 2026 for the tools a small property management company actually shortlists. Per-user figures are approximate and several vendors quote rather than publish.

ToolPer user3 seats/moTrade-off
DialSheet$29.00 average$87you connect your own Twilio and pay carrier rates
Dialpad~$15–25/user/mo (annual; $27–35 monthly)$45–$75built as a phone system first — the sales dialer sits in higher tiers
RingCentral~$20–35/user/mo (RingEX Core/Advanced: $20–25 annual, $30–35 monthly)$60–$105a business phone system rather than an outbound sales dialer
Myphoner$27–59/seat/mo (Basic/Plus/Premium; currency unstated on the public pricing page)$81–$177the seat price is genuinely low, but Myphoner Voice is billed per minute on top and lower tiers lack voicemail drop, smart caller ID and direct HubSpot/Pipedrive support
JustCall~$29–89/user/mo (annual)$87–$267the dialer is gated above the entry plan, every plan carries a two-licence minimum, and outbound minutes are unlimited only inside a fair-use policy that excludes toll-free, premium-rate and international routes
Aircall~$30–50/user/mo$90–$150seat minimums apply and the power dialer needs the Professional tier

Against Dialpad at list price, a 3-seat property management company on DialSheet Pro saves roughly $-504 a year in software — about 1× the licence cost — before adding your Twilio usage of roughly $732 annually.

How leasing and owner-relations staff actually run it

The list is enquiry lists, renewal cohorts and owner prospects; the scoreboard is signed leases and new doors. This is the loop between them.

01Call enquiries while they are still looking

Rental enquiries go cold in hours. Import or push enquiries in, dial newest-first, and keep the unit, rent and move-in date visible as custom fields so the first question is the right one.

02Work renewals as a monthly cohort

Tag tenants by lease end month and filter to the cohort ninety days out. A renewal conversation that happens on schedule is worth more than any marketing spend on filling the vacancy it prevents.

03Prospect owners with real history

Winning doors is a long courtship. Permanent notes and call history mean the fifth call to a landlord opens with what they said about their current manager on the second.

Tenants and owners are consumers

Calls to prospective tenants and individual landlords are consumer calls in most cases, sitting under the TCPA and the Do Not Call Registry, with state registries and calling-hour rules on top. Existing tenants with a business relationship are treated differently from cold owner prospecting. Keep the internal DNC list current and check the position for your states.

Questions leasing and owner-relations staff ask

Is a dialer worth it for a property management company?

At six staff it is $174 a month plus under $40 of Twilio usage, and the free tier covers 500 leads for one person. The return is usually renewal capture and faster enquiry response rather than dial volume.

Can leasing and owner acquisition share one account?

Yes. Tag by record type and each team filters to its own view. Seats are $29 a month each after the first, so putting everyone on the system is cheap.

Does it track lease renewals?

Tag tenants by lease-end month and filter to the cohort you are working; tasks with due dates handle individual follow-ups. It is not a property management system — it is the calling layer beside one.

Can we use a local number?

Yes, numbers come from your own Twilio account at about $1.15 a month, so a local presence in each market you manage costs a few dollars monthly.

Start dialing free

500 leads and 1 seats at no cost, on your own Twilio account. Pro is $29 a month for the first seat and $29 for each teammate when you outgrow it.

Create a free accountWatch the setup videos

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